QuickBooks 2006: The Missing Manual

Larger Cover

By Bonnie Biafore

Publisher: O'Reilly Media / Pogue Press

Released: December 2005

Pages: 624

If your company is ready to minimize paperwork and maximize productivity, control spending and boost sales, QuickBooks 2006 can help you make it happen--but only if you know how to use it. And it doesn't come with a manual. Lucky for you, there's QuickBooks 2006: The Missing Manual, the comprehensive, up-to-date guide to saving time and money while beefing up business with QuickBooks.

Award-winning author and financial whiz Bonnie Biafore helps you select the best fit for your company from Intuit's QuickBooks line of financial management software, which includes five products ranging from basic accounting software for small businesses to sophisticated industry-specific enterprise solutions. She then shows you how to tweak and tailor it to your company's needs so you can manage your finances more effectively and efficiently than ever before.

If you're new to QuickBooks or to the 2006 version, you'll get started with ease and become quickly proficient with Biafore's tutorials on making and managing a company file and creating accounts, customers, jobs, invoice items, and other lists. If you're a more advanced user, you'll find countless tips, tricks, and shortcuts for becoming a QuickBooks pro. And everyone at every level will benefit from Biafore's seasoned, sensible advice on business accounting and finance.

Under Biafore's expert direction, you will be able to use QuickBooks for a lot more than everyday bookkeeping. Beyond billing and payroll servicing, generating business forms and easing end-of-year tax preparation, QuickBooks 2006: The Missing Manual shows you how to use QuickBooks to accomplish things like inventory control, budget building, and report creation for evaluating every aspect of an enterprise.

With Biafore's clear and friendly explanations and step-by-step instructions for every QuickBooks feature (along with plenty of real-world examples), you'll learn how to take advantage of online banking options, data exchange with other programs, and sophisticated planning and tracking tools for achieving maximum business success. QuickBooks 2006: The Missing Manual makes QuickBooks more powerful than you thought possible.

Getting Started
1. Chapter 1 Creating a Company in QuickBooks
  1. Opening QuickBooks
  2. Creating a New Company
  3. Steps to Take Before You Create Your Company File
  4. Starting the EasyStep Interview
  5. What's Next
  6. Open an Existing Company File
  7. Convert a Quicken File to QuickBooks
  8. Restore a Backup File
  9. Modifying Company Information
2. Chapter 2 Setting Up a Chart of Accounts
  1. Obtaining a Chart of Accounts
  2. Account Naming and Numbering
  3. Creating Accounts and Subaccounts
  4. Modifying Accounts
  5. Merging Accounts
  6. Hiding and Deleting Accounts
3. Chapter 3 Setting Up Customers and Jobs
  1. What to Do Before You Create Customers and Jobs
  2. Creating Customers in QuickBooks
  3. Importing and Exporting Customer Information
  4. Creating Jobs in QuickBooks
  5. Modifying Customer and Job Information
  6. Adding Notes About Customers
  7. Merging Customer Records
  8. Hiding and Deleting Customers
4. Chapter 4 Setting Up Invoice Items
  1. What Items Do
  2. When You Don't Need Items
  3. Should You Track Inventory with Items?
  4. The QuickBooks Item Types
  5. Planning Your Items
  6. Setting Up Sales Tax
  7. Creating Items
  8. Modifying Items
  9. Hiding and Deleting Items
5. Chapter 5 Setting Up Other QuickBooks Lists
  1. The Vendor List
  2. Classes
  3. Price Levels
  4. Customer & Vendor Profile Lists
  5. Memorized Transactions
  6. Fixed Asset Items
  7. Creating and Editing List Entries
  8. Merging List Entries
  9. Hiding and Deleting List Entries
  10. Sorting Lists
  11. Printing Lists
6. Chapter 6 Configuring Preferences to Fit Your Company
  1. An Introduction to Preferences
  2. Accounting Preferences
  3. Checking
  4. Desktop View
  5. Finance Charge
  6. General
  7. Jobs & Estimates
  8. Payroll & Employees
  9. Purchases & Vendors
  10. Reminders
  11. Reports and Graphs
  12. Sales & Customers
  13. Sales Tax
  14. Send Forms
  15. Spelling
  16. Tax: 1099
  17. Time Tracking
7. Chapter 7 Managing QuickBooks Files
  1. Where to Store Your Company Files
  2. Backing Up Files
  3. Restoring Backups
  4. Sending Company Files to Others
  5. Verifying Your QuickBooks Data
  6. Cleaning Up Data
  7. Deleting Files
Accounting with QuickBooks
1. Chapter 8 Invoicing
  1. Choosing the Right Type of Form
  2. Creating Invoices
  3. Filling in Invoice Header Fields
  4. The Rest of the Header Fields
  5. Entering Invoice Line Items
  6. Invoicing for Backordered Products
  7. Memorizing Recurring Invoices
  8. Estimating Jobs
  9. Creating Progress Invoices
  10. Producing Statements
  11. Finding Invoices (and Other Sales Forms)
  12. Editing Invoices and Sales Receipts
  13. Voiding and Deleting Invoices and Sales Receipts
  14. Handling Refunds and Credits
  15. Sending Sales Forms
2. Chapter 9 Managing Accounts Receivable
  1. The Aging of Receivables
  2. Receiving Payments for Invoiced Income
  3. Applying Credits to Invoices
  4. Discounting for Early Payment
  5. Deposits, Down Payments, and Retainers
  6. Applying Finance Charges
  7. Cash Sales
  8. Making Deposits
3. Chapter 10 Paying for Expenses
  1. When to Pay Expenses
  2. Entering Bills in QuickBooks
  3. Automating Recurring Bills
  4. Purchasing Inventory
  5. Handling Reimbursable Expenses
  6. Paying Your Bills
  7. Producing Checks
  8. Writing Checks Without Entering Bills
  9. Paying with Cash
  10. Paying with Credit Cards
  11. Recording Vendor Credits
  12. Paying Sales Tax
4. Chapter 11 Payroll
  1. Choosing a Payroll Service
  2. Applying for a Payroll Service
  3. Setting Up Payroll
  4. Entering Historical Payroll
  5. Running Payroll
  6. Paying Payroll Taxes
  7. Preparing Payroll Tax Forms
5. Chapter 12 Bank Accounts, Credit Cards, and Petty Cash
  1. Entering Transactions in an Account Register
  2. Handling Bounced Checks
  3. Transferring Funds
  4. Reconciling Accounts
  5. Managing Loans
  6. Tracking Petty Cash
6. Chapter 13 Making Journal Entries
  1. Balancing Debit and Credit Amounts
  2. Some Reasons to Use Journal Entries
  3. Creating General Journal Entries
  4. Filling in General Journal Entry Fields
  5. Checking General Journal Entries
  6. Reclassifications and Corrections
  7. Depreciation
7. Chapter 14 Working with Financial Statements
  1. The Profit & Loss Report
  2. The Balance Sheet
  3. The Statement of Cash Flows
Managing Your Business
1. Chapter 15 End-of-Year Tasks
  1. Viewing the Trial Balance
  2. Generating Year-End Financial Reports
  3. Generating Tax Reports
  4. Sharing the Company File with Your Accountant
  5. 1099s
  6. Closing the Books for the Year
2. Chapter 16 Managing Inventory
  1. The QuickBooks Inventory Process
  2. Running Inventory Reports
  3. Performing a Physical Inventory
  4. Adjusting Inventory in QuickBooks
3. Chapter 17 Tracking Time and Mileage
  1. Setting Up Time Tracking
  2. Entering Time in Timesheets
  3. Setting Up the Standalone Timer
  4. Using Timer to Track Time
  5. Running Time Reports
  6. Tracking Mileage
  7. Generating Mileage Reports
4. Chapter 18 Budgeting and Planning
  1. Types of Budgets
  2. Ways to Build Budgets
  3. Creating Budgets in QuickBooks
  4. Filling in Budget Values
  5. Creating Additional Customer:Job or Class Budgets
  6. Copying Budgets and Creating What-if Budgets
  7. Running Budget Reports
  8. Planning with QuickBooks Decision Tools
5. Chapter 19 Tracking Your Business with Reports
  1. Finding the Right Reports
  2. A Quick Guide to QuickBooks Reports
  3. A Review of Report Preferences
  4. Running Reports
  5. Customizing Reports
  6. Date Ranges
  7. Subtotals
  8. Customizing the Columns in Reports
  9. Sorting Reports
  10. Filtering Reports
  11. Report Headers and Footers
  12. Fonts and Numbers
  13. Memorizing Reports
  14. Swapping Reports Between Company Files
  15. Importing Report Templates
QuickBooks Power
1. Chapter 20 Online Banking Services
  1. Setting Up Your Internet Connection
  2. Setting Up Your Accounts for Online Services
  3. Exchanging Data with Your Financial Institution
  4. Creating Online Items for Direct Connections
  5. Viewing and Matching Downloaded Transactions
  6. Paying Bills Online
2. Chapter 21 Sharing QuickBooks Data with Other Programs
  1. Mail Merge to a Word Document
  2. Synchronizing Contacts
  3. Finding Third-Party Integrated Applications
  4. Setting Up an Integrated Application
  5. Exporting QuickBooks Data
  6. Importing Data from Other Programs
  7. QuickBooks Add-on Services
3. Chapter 22 Customizing QuickBooks
  1. Customizing the Home Page
  2. Customizing the Icon Bar
  3. Customizing Forms
4. Chapter 23 Keeping Your QuickBooks Data Secure
  1. Setting Up the Administrator
  2. Creating QuickBooks Users
  3. Restricting Access to Features and Data
  4. Audit Trails
Appendixes
1. Appendix A Installing QuickBooks
  1. Before You Install
  2. Installing QuickBooks
  3. Registering QuickBooks
  4. Setting Up QuickBooks on a Network
2. Appendix B Finding Help
  1. QuickBooks Help
  2. Help As You Work
  3. Other Help Resources
3. Appendix C Keyboard Shortcuts
  1. Task Shortcuts
  2. Transaction Shortcuts
  3. Date Shortcuts
  4. Window Shortcuts
  5. Miscellaneous Shortcuts

Colophon

Title:

QuickBooks 2006: The Missing Manual

By:

Bonnie Biafore

Publisher:

O'Reilly Media / Pogue Press

Formats:

Print
Ebook
Safari Books Online

Print:

December 2005

Ebook:

February 2009

Pages:

624

Print ISBN:

978-0-596-10184-8

| ISBN 10:

0-596-10184-8

Ebook ISBN:

978-0-596-10598-3

| ISBN 10:

0-596-10598-3

Description

Table of Contents

Product Details

About the Author

Colophon

Recommended for You

Getting Started

Chapter 1 Creating a Company in QuickBooks

Chapter 2 Setting Up a Chart of Accounts

Chapter 3 Setting Up Customers and Jobs

Chapter 4 Setting Up Invoice Items

Chapter 5 Setting Up Other QuickBooks Lists

Chapter 6 Configuring Preferences to Fit Your Company

Chapter 7 Managing QuickBooks Files

Accounting with QuickBooks

Chapter 8 Invoicing

Chapter 9 Managing Accounts Receivable

Chapter 10 Paying for Expenses

Chapter 11 Payroll

Chapter 12 Bank Accounts, Credit Cards, and Petty Cash

Chapter 13 Making Journal Entries

Chapter 14 Working with Financial Statements

Managing Your Business

Chapter 15 End-of-Year Tasks

Chapter 16 Managing Inventory

Chapter 17 Tracking Time and Mileage

Chapter 18 Budgeting and Planning

Chapter 19 Tracking Your Business with Reports

QuickBooks Power

Chapter 20 Online Banking Services

Chapter 21 Sharing QuickBooks Data with Other Programs

Chapter 22 Customizing QuickBooks

Chapter 23 Keeping Your QuickBooks Data Secure

Appendixes

Appendix A Installing QuickBooks

Appendix B Finding Help

Appendix C Keyboard Shortcuts

Colophon

Bonnie Biafore

About O'Reilly

Community

More O'Reilly Sites

Partner Sites

Shop O'Reilly